Position: Program Assistant (25-30 hrs per week)

Position Description:

The Program Assistant at High Expectations provides executive administrative support to the program team. They report directly to the Executive Director and is responsible for the gen

Primary Objectives:

• Develop and maintain effective and efficient systems of operations
• Create and prepare program related materials
• Monitor, prepare and disseminate written and spoken communications across all programs
• Schedule meetings, organize travel logistics, maintain the calendar and provide related support to the Executive Director and Program Manager(s)
• Coordinate logistics for program related meetings and events

Scope of Responsibility:

• Maintain all aspects of office operation (equipment, supplies, phones, efficient filing system, correspondence, calendar)
• Schedule and coordinate a wide variety of programs/activities (e.g. appointments, meetings, workshops, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator, and school personnel
• Assist Executive Director and Program Manager(s) in all aspects of office procedures and administrative tasks for the purpose of providing assistance with their functions and responsibilities
• Participate in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees. This includes approximately 2-3 evening meetings per month.
• Prepare a variety of documents (e.g. correspondence, agendas, minutes, event handouts, PowerPoint presentations, reports, etc.) for the purpose of communicating information and/or creating documentation in compliance with established client agreements
• Maintain the safety, organization and professional appearance of the front office and general areas
• Respond to a variety of inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information or direction and/or facilitating communication between parties
• Reconcile account balances for assigned budget categories for the purpose of maintaining accurate account balances

Skill and Experience Requirements:

• Minimum of 2-years of proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Attention to detail and accuracy
• Excellent communication and interpersonal skills; ability to maintain a positive attitude and professionalism with a wide-range of clientele
• Excellent writing, spelling and grammar skills
• Excellent computer skills and proficiency in Microsoft Word, PowerPoint, and Excel
• Ability to honor confidentiality and to use discretion in communication is required
• Bilingual in Spanish a plus
• Ability to operate general office technology and equipment with proficiency
• Punctuality and reliability are required
• Reliable transportation to and from office and scheduled events
• Must be willing to submit to a background check, Live Scan Fingerprinting and TB Testing
• Valid driver’s license

Compensation: 1099 contract to start. Pay rate based on experience.

How to Apply: No phone calls please. To apply, submit an updated resume and cover letter detailing your interest to: careers@highexpectationsonline.com

Visit our website – highexpectationsonline.com – for complete job description